Hardcopy personnel files need a lot of space and time - space for secure storage, time for expansive searches for documents and the internal company transport of documents. Personnel processes can be processed significantly more efficiently by implementing a digital personnel file. Especially companies with a distributed organization achieve significantly shortened research and filing time.
The Digital Personnel File by perbit Software is completely integrated into the perbit.insight personnel management system. This bundles information, documents and processes that are related to an employment. This is how the human resources department obtains a complete picture of the employee as well as the highest possible transparency. The employees benefit from an accelerated information provision, because the access to the electronic personnel file is provided without long research times. The transport of the files within the building or to other locations is also no longer required.
Using the web interface of perbit.insight, responsible personnel employees and authorized executives can access the documents stored in the Electronic Personnel File – scanned hard copy documents, emails as well as letters and lists directly established in the system. The data protection is guaranteed by a clear, role specific access regulation. In addition, the Digital Personnel File guarantees an audit-compliant long-term archiving, protects against document loss and offers manipulation security. The costs for the storage and maintenance of the files are minimized.
An individual file classification option makes the use of the Digital Personnel File in practice especially easy. The indexing and filing of the documents is comparable in perbit.insight and can be freely defined. An employee specific as well as cross employees search function ensures a minimum research time. A simultaneous access of several users is also possible.