Electronic Personnel File

Fast information without searching

Personnel processes can be processed significantly more efficiently by implementing an electronic personnel file. The integration into the personnel management system is important.

Electronic Personnel File - fast information without long searches

Hardcopy personnel files need a lot of space and time - space for secure storage, time for expansive searches for documents and the internal company transport of documents. Personnel processes can be processed significantly more efficiently by implementing a digital personnel file. Especially companies with a distributed organization achieve significantly shortened research and filing time.

Electronic Personnel File at a glance

A complete file for each employee

The Electronic Personnel File includes the information, contracts and documents for the employment in a bundled manner.

Guaranteed data security

The electronic file is compliant with auditing requirements. The data protection is guaranteed by a clear, role specific access regulation.

Freely definable search terms

The indexing and filing of the documents can be freely defined. The search function reduces the research time to a minimum.

All personnel documents at a glance

The Digital Personnel File by perbit Software is completely integrated into the perbit.insight personnel management system. This bundles information, documents and processes that are related to an employment. This is how the human resources department obtains a complete picture of the employee as well as the highest possible transparency. The employees benefit from an accelerated information provision, because the access to the electronic personnel file is provided without long research times. The transport of the files within the building or to other locations is also no longer required.

Audit-compliant and protected

Using the web interface of perbit.insight, responsible personnel employees and authorized executives can access the documents stored in the Electronic Personnel File – scanned hard copy documents, emails as well as letters and lists directly established in the system. The data protection is guaranteed by a clear, role specific access regulation. In addition, the Digital Personnel File guarantees an audit-compliant long-term archiving, protects against document loss and offers manipulation security. The costs for the storage and maintenance of the files are minimized.

Convenient search options

An individual file classification option makes the use of the Digital Personnel File in practice especially easy. The indexing and filing of the documents is comparable in perbit.insight and can be freely defined. An employee specific as well as cross employees search function ensures a minimum research time. A simultaneous access of several users is also possible.

Benefits

  • Accelerated information capability
  • Optimized service quality of the human resources department
  • Manipulation security
  • Protection against document loss
  • Reduced storage, research and maintenance costs
  • Permanent availability, also with simultaneous access

Functional features

  • Immediate availability of the documents
  • Role-based access
  • Data security through selective and temporary authorizations
  • Audit-compliant long-term archiving
  • Freely definable search terms
  • Integration of scanned, electronic and email documents

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